30 Other Ways to Say "When Is a Good Time"

In both personal and professional communication, the way we phrase our thoughts can create a significant impact. Using the right words not only conveys our message but also shows our care and respect for others. Finding meaningful alternatives to phrases like “When is a good time” can add warmth and consideration to your conversations.

Whether you’re planning a meeting, scheduling a call, or just checking in with someone, expressing yourself thoughtfully ensures your message is received with kindness and clarity. Below, you’ll find 30 alternative ways to say “When is a good time” professionally, each with examples to guide your communication.

Table of Contents

What Does “When Is a Good Time” Mean?

“When is a good time” is a phrase commonly used to inquire about the most convenient moment for someone to engage in an activity or conversation. It’s a polite way to ask for someone’s availability or to suggest a suitable time for a discussion or meeting. This question is used to ensure that the other person’s schedule and comfort are prioritized, making it both considerate and respectful.

When to Use “When Is a Good Time”

This phrase is useful in any situation where you need to schedule an event, call, or meeting, but want to be considerate of the other person’s time. It’s especially common in professional settings where respect for others’ schedules is important. However, it can also be used casually among friends and family, though a more informal version might be preferred.

Is It Professional/Polite to Say “When Is a Good Time”?

Yes, “When is a good time” is generally considered both polite and professional. It shows that you’re mindful of the other person’s schedule and not just focusing on your own needs. In workplace environments, it’s a courteous and considerate way to approach scheduling. It helps avoid misunderstandings and ensures mutual respect, which is vital for maintaining positive working relationships.

List of 30 Alternatives to “When Is a Good Time”

When would be a convenient time for you?
What time works best for you?
Could you let me know your preferred time?
When are you available?
Let me know what time suits you best.
Would you be able to suggest a time?
Could we schedule a time that works for you?
What time would be most convenient for you?
I’d like to find a time that works for both of us.
Would you mind suggesting a time?
When is a suitable time for you?
What time is good for you?
When would you be free to talk?
Can you let me know when you’re available?
Is there a specific time that works for you?
When do you have availability for a quick meeting?
Please suggest a time that’s convenient for you.
Would it be possible to find a time that suits you?
Let me know when you have a free slot.
What time would work on your end?
Would a time tomorrow work for you?
Can you let me know a time that fits your schedule?
What time can we meet that’s convenient for you?
Could you find a suitable time for us to connect?
What time is convenient for you to discuss this?
Let me know when you’re free to chat.
When do you have a window of availability?
Would you be available to meet at a certain time?
Can you provide a time that works on your schedule?
When would you like to set up a meeting?

1. “When would be a convenient time for you?”

Meaning: A polite and considerate way of asking when someone would be free to talk or meet.
Explanation: This phrase implies that you’re mindful of the other person’s schedule, offering them the opportunity to choose a time that works best.
Example: “When would be a convenient time for you to discuss the proposal?”
Tone: Respectful, formal, and polite.

2. “What time works best for you?”

Meaning: A simple, yet professional way to ask someone when they would be available for a conversation or meeting.
Explanation: It focuses on accommodating the other person’s schedule, making it a flexible and considerate approach.
Example: “What time works best for you to meet next week?”
Tone: Friendly, polite, and professional.

3. “Could you let me know your preferred time?”

Meaning: A courteous way to ask someone for their preferred time without making assumptions.
Explanation: This phrase places the decision-making in the other person’s hands, showing flexibility and respect.
Example: “Could you let me know your preferred time for our meeting on Thursday?”
Tone: Professional, respectful, and accommodating.

4. “When are you available?”

Meaning: A straightforward question used to inquire about someone’s availability.
Explanation: Simple and to the point, this phrase is still polite and commonly used in professional environments.
Example: “When are you available to go over the financial report?”
Tone: Direct and polite.

5. “Let me know what time suits you best.”

Meaning: A flexible way of asking when would be a good time for someone to meet or talk.
Explanation: This alternative emphasizes the other person’s comfort and availability, showing respect for their schedule.
Example: “Let me know what time suits you best to review the document.”
Tone: Polite, professional, and accommodating.

6. “Would you be able to suggest a time?”

Meaning: A request for the other person to suggest a time that works for them.
Explanation: This alternative is helpful when you’re unsure of someone’s schedule and want to leave the choice to them.
Example: “Would you be able to suggest a time for a quick call later this week?”
Tone: Respectful, polite, and flexible.

7. “Could we schedule a time that works for you?”

Meaning: This phrase expresses a willingness to accommodate the other person’s schedule while setting up a meeting.
Explanation: It’s an empathetic approach that shows you value their time and availability.
Example: “Could we schedule a time that works for you to discuss the upcoming presentation?”
Tone: Professional, respectful, and considerate.

8. “What time would be most convenient for you?”

Meaning: A thoughtful way of asking when someone would prefer to meet or discuss something.
Explanation: This is a gentle way of ensuring the person’s convenience while arranging a time to talk.
Example: “What time would be most convenient for you to meet next week?”
Tone: Courteous and respectful.

9. “I’d like to find a time that works for both of us.”

Meaning: This phrase shows a desire for mutual convenience when scheduling a meeting or discussion.
Explanation: It indicates flexibility and a cooperative attitude toward finding a time that works for both parties.
Example: “I’d like to find a time that works for both of us to go over the marketing strategy.”
Tone: Professional, thoughtful, and collaborative.

10. “Would you mind suggesting a time?”

Meaning: A polite request for someone to propose a time that is suitable for them.
Explanation: This phrasing is respectful and considerate, as it leaves the decision of timing to the other person.
Example: “Would you mind suggesting a time that works best for you to review the project?”
Tone: Professional, respectful, and polite.

11. “When is a suitable time for you?”

Meaning: A respectful way of asking when the person is available.
Explanation: It indicates your concern for their schedule while still politely inquiring about a good time to connect.
Example: “When is a suitable time for you to go over the new contract?”
Tone: Polite, formal, and considerate.

12. “What time is good for you?”

Meaning: A straightforward and flexible way of asking for someone’s availability.
Explanation: This is a more casual, but still polite, way to inquire about availability, commonly used in both professional and informal settings.
Example: “What time is good for you to discuss the next steps for the project?”
Tone: Friendly, respectful, and to the point.

13. “When would you be free to talk?”

Meaning: A direct inquiry into someone’s free time.
Explanation: It focuses on finding a time that works best for the other person, indicating respect for their time.
Example: “When would you be free to talk about the quarterly performance?”
Tone: Casual but still respectful.

14. “Can you let me know when you’re available?”

Meaning: A simple, polite request to ask when someone will be free.
Explanation: This phrasing is polite and considerate of the other person’s schedule.
Example: “Can you let me know when you’re available for a brief discussion on the budget?”
Tone: Professional and respectful.

15. “Is there a specific time that works for you?”

Meaning: A more direct approach to asking about someone’s availability.
Explanation: It suggests that you’re open to any time they find suitable and are flexible in your request.
Example: “Is there a specific time that works for you to catch up on the report?”
Tone: Professional, clear, and polite.

16. “When do you have availability for a quick meeting?”

Meaning: Asking when the person has time to meet or discuss something briefly.
Explanation: This approach emphasizes the meeting being brief, ensuring that the person knows it won’t take up too much time.
Example: “When do you have availability for a quick meeting to finalize the details?”
Tone: Professional, polite, and considerate.

17. “Please suggest a time that’s convenient for you.”

Meaning: Requesting someone to suggest a time that works best for them.
Explanation: This shows flexibility on your part, letting the other person take control of the scheduling.
Example: “Please suggest a time that’s convenient for you to review the contract.”
Tone: Considerate, respectful, and flexible.

18. “Would it be possible to find a time that suits you?”

Meaning: A polite way of asking if it’s feasible to schedule a time that works for the other person.
Explanation: The use of “possible” makes the request sound more polite and understanding.
Example: “Would it be possible to find a time that suits you for the meeting on Thursday?”
Tone: Professional, courteous, and empathetic.

19. “Let me know when you have a free slot.”

Meaning: A casual way to ask when the person has time available for something.
Explanation: This phrasing is less formal but still polite, often used in less rigid professional environments.
Example: “Let me know when you have a free slot to go over the updates.”
Tone: Friendly, polite, and informal.

20. “What time would work on your end?”

Meaning: Asking the person for a suitable time on their schedule.
Explanation: This phrase is casual but still professional, often used when working with people in different time zones.
Example: “What time would work on your end for a virtual meeting?”
Tone: Casual, flexible, and respectful.

21. “Would a time tomorrow work for you?”

Meaning: A specific inquiry about availability for the following day.
Explanation: This helps the other person know you’re trying to be prompt but still flexible.
Example: “Would a time tomorrow work for you to meet?”
Tone: Polite, specific, and professional.

22. “Can you let me know a time that fits your schedule?”

Meaning: Requesting the person to suggest a time that fits their availability.
Explanation: This phrase shows that you care about accommodating their schedule, which fosters respect and understanding.
Example: “Can you let me know a time that fits your schedule for a quick call?”
Tone: Respectful, flexible, and accommodating.

23. “What time can we meet that’s convenient for you?”

Meaning: Asking about a time that is easy and comfortable for the other person.
Explanation: It emphasizes consideration for the other person’s convenience when scheduling a meeting.
Example: “What time can we meet that’s convenient for you to review the contract?”
Tone: Professional and respectful.

24. “Could you find a suitable time for us to connect?”

Meaning: A polite request to ask the person to find a time to discuss or meet.
Explanation: It emphasizes the person’s convenience and leaves the scheduling to their discretion.
Example: “Could you find a suitable time for us to connect and discuss the strategy?”
Tone: Considerate, professional, and respectful.

25. “What time is convenient for you to discuss this?”

Meaning: Asking someone to choose a time that works well for them to have a conversation.
Explanation: This alternative stresses convenience, showing that you want to make things easier for the other person.
Example: “What time is convenient for you to discuss the project updates?”
Tone: Professional, respectful, and accommodating.

26. “Let me know when you’re free to chat.”

Meaning: A more casual way of asking when someone has time to talk.
Explanation: This phrase is slightly informal but still polite and appropriate for casual work environments.
Example: “Let me know when you’re free to chat about the new marketing campaign.”
Tone: Friendly, approachable, and polite.

27. “When do you have a window of availability?”

Meaning: Asking about a specific time slot when the person is available.
Explanation: This is a slightly more formal and specific way of asking about availability, focusing on a “window” of time.
Example: “When do you have a window of availability to meet next week?”
Tone: Formal, clear, and respectful.

28. “Would you be available to meet at a certain time?”

Meaning: A more formal way of asking if the person is available at a specific time.
Explanation: This phrase sounds more official and is often used in corporate or formal contexts.
Example: “Would you be available to meet at a certain time tomorrow to discuss the proposal?”
Tone: Professional, formal, and polite.

29. “Can you provide a time that works on your schedule?”

Meaning: A flexible way of asking for a time that suits the other person’s schedule.
Explanation: This phrasing emphasizes respect for the person’s time and convenience.
Example: “Can you provide a time that works on your schedule to catch up on the report?”
Tone: Respectful, flexible, and professional.

30. “When would you like to set up a meeting?”

Meaning: Asking someone to suggest a time that suits them for a meeting.
Explanation: This shows an open invitation for the other person to select a time that works best.
Example: “When would you like to set up a meeting to discuss the strategy?”
Tone: Professional, polite, and open.

Conclusion

Choosing the right words to ask “When is a good time” can make all the difference in how your message is received. By using these professional alternatives, you ensure that you’re communicating thoughtfully and respectfully.

These options allow for flexibility, show that you care about the other person’s schedule, and help maintain a positive, professional tone in your conversations.