In professional communication, the right phrasing can make a world of difference. Finding alternatives to simple phrases like “Please note” can not only add warmth to your message but also show respect and thoughtfulness. By expressing yourself in a more personal and empathetic way, you ensure that your communication resonates well with your audience, fostering better understanding and trust.
Here, we’ll explore 30 alternative ways to say “Please note” that can help you communicate more effectively and meaningfully.
What Does “Please Note” Mean?
“Please note” is a polite phrase often used in written communication to bring attention to something important or noteworthy. It serves to highlight a detail that the sender wishes the reader to remember or pay special attention to. While useful in certain contexts, it can sound somewhat mechanical or impersonal.
When to Use “Please Note”
You would use “Please note” when you need to emphasize specific details or instructions that you want your reader to pay special attention to. It’s often used in emails, memos, or formal letters, especially when conveying important information, updates, or reminders.
Is It Professional/Polite to Say “Please Note”?
Yes, “Please note” is generally considered both professional and polite. However, overusing it can make your communication feel stiff or formulaic. Switching it up with more personalized alternatives can help convey your message more warmly without losing professionalism.
Full List of Alternatives:
- Kindly Be Aware
- Just a Reminder
- Please Be Informed
- I’d Like to Draw Your Attention To
- Please Take Note
- I’d Like to Bring to Your Attention
- As a Heads-Up
- I’d Appreciate Your Attention to
- It’s Important to Note
- For Your Awareness
- I Would Like to Mention
- Please Keep in Mind
- May I Draw Your Attention to
- Let Me Highlight
- It’s Worth Noting
- Just So You Know
- Allow Me to Inform You
- I Wish to Point Out
- I’d Like to Alert You To
- For Your Consideration
- Take Note
- I Would Like to Clarify
- Please Be Advised
- It’s Crucial to Remember
- I Want to Ensure You Are Aware
- Please Be Sure
- I’d Like to Make You Aware
- I Just Want to Ensure
- Please Keep in Mind
- Let Me Point Out
1. “Kindly Be Aware”
Meaning: A respectful way to bring attention to important details.
Explanation: This alternative sounds a bit softer and more considerate than “Please note”, making it a great choice when you want to show thoughtfulness.
Example: “Kindly be aware that the deadline has been moved to Friday.”
Tone: Polite, considerate.
2. “Just a Reminder”
Meaning: To gently remind someone of something.
Explanation: This phrase is ideal when you want to nudge someone without sounding too forceful, especially in follow-up emails.
Example: “Just a reminder, your report is due tomorrow.”
Tone: Friendly, gentle.
3. “Please Be Informed”
Meaning: A formal way of delivering important news or updates.
Explanation: Often used in business or official settings, this phrase offers a slightly more authoritative tone while still being professional.
Example: “Please be informed that your application has been approved.”
Tone: Formal, authoritative.
4. “I’d Like to Draw Your Attention To”
Meaning: Directs someone’s focus to a specific point.
Explanation: This phrase is more conversational and personable, making it suitable for less formal communication while still being professional.
Example: “I’d like to draw your attention to the updated guidelines in the email.”
Tone: Friendly, respectful.
5. “Please Take Note”
Meaning: A polite request for someone to remember or consider something.
Explanation: It’s a clear, straightforward way of saying “Please note”, but with a slightly warmer tone.
Example: “Please take note that the meeting has been rescheduled.”
Tone: Direct, polite.
6. “I’d Like to Bring to Your Attention”
Meaning: To make someone aware of something important.
Explanation: This phrase has a formal touch while still maintaining respect and care for the recipient’s time.
Example: “I’d like to bring to your attention that the document needs approval by Friday.”
Tone: Respectful, formal.
7. “As a Heads-Up”
Meaning: Giving someone an advance notice.
Explanation: This is a more casual alternative, suitable for informal or semi-formal contexts, helping you sound friendly and approachable.
Example: “As a heads-up, the office will be closed next Monday.”
Tone: Casual, conversational.
8. “I’d Appreciate Your Attention to”
Meaning: A polite request for someone to focus on something.
Explanation: This phrasing emphasizes appreciation, making it both polite and considerate.
Example: “I’d appreciate your attention to the new policy update in the document.”
Tone: Grateful, respectful.
9. “It’s Important to Note”
Meaning: Emphasizing the significance of a particular detail.
Explanation: A direct yet professional way to indicate that something deserves special attention.
Example: “It’s important to note that all project deadlines are firm.”
Tone: Assertive, professional.
10. “For Your Awareness”
Meaning: To keep someone informed of something.
Explanation: This phrase is commonly used in emails or notifications where you want to convey something without sounding too formal.
Example: “For your awareness, the software update has been completed.”
Tone: Neutral, informative.
11. “I Would Like to Mention”
Meaning: A gentle way of introducing important information.
Explanation: This approach softens the message, making it less abrupt than “Please note”, while still bringing attention to crucial information.
Example: “I would like to mention that the event has been postponed.”
Tone: Gentle, polite.
12. “Please Keep in Mind”
Meaning: A reminder to remember or consider something important.
Explanation: This phrase creates a sense of collaboration, as it shows that you’re keeping the reader’s attention in mind while sharing information.
Example: “Please keep in mind that the office hours have changed.”
Tone: Thoughtful, collaborative.
13. “May I Draw Your Attention to”
Meaning: Another polite way to focus attention on something.
Explanation: Slightly more formal and respectful, this phrase is ideal for professional or official communication.
Example: “May I draw your attention to the new safety protocols in the document?”
Tone: Polite, formal.
14. “Let Me Highlight”
Meaning: To emphasize something for clarity.
Explanation: This is a more casual way to bring attention to something without sounding too stiff.
Example: “Let me highlight the changes in the project timeline.”
Tone: Friendly, clear.
15. “It’s Worth Noting”
Meaning: To point out something valuable or important.
Explanation: A slightly more casual way to direct someone’s attention to something that’s important but may not be obvious.
Example: “It’s worth noting that the price has been updated since the last review.”
Tone: Casual, informative.
16. “Just So You Know”
Meaning: Informal way of giving someone important information.
Explanation: This phrase is used to provide a heads-up without being too direct or formal, making it suitable for casual workplace communication.
Example: “Just so you know, the conference starts at 9 AM tomorrow.”
Tone: Casual, friendly.
17. “Allow Me to Inform You”
Meaning: A formal way to notify someone of something.
Explanation: This phrase is often used in official or corporate settings, showing respect and professionalism.
Example: “Allow me to inform you that your request has been approved.”
Tone: Formal, respectful.
18. “I Wish to Point Out”
Meaning: To draw attention to a specific detail.
Explanation: This phrase is polite and professional, though it might sound slightly more authoritative in tone.
Example: “I wish to point out that the payment was due last week.”
Tone: Respectful, formal.
19. “I’d Like to Alert You To”
Meaning: A more formal way to warn or inform someone of something.
Explanation: This phrasing emphasizes the importance of the information being shared.
Example: “I’d like to alert you to the upcoming audit on Friday.”
Tone: Formal, authoritative.
20. “For Your Consideration”
Meaning: A polite way to bring something to someone’s attention, often used in formal communication.
Explanation: Used to present information or a suggestion, usually to be reviewed or pondered.
Example: “For your consideration, I’ve attached the quarterly report.”
Tone: Formal, respectful.
21. “Take Note”
Meaning: A more direct alternative to “Please note”.
Explanation: Short and to the point, this phrase gets attention without unnecessary embellishment.
Example: “Take note that the office will be closed during the holidays.”
Tone: Direct, professional.
22. “I Would Like to Clarify”
Meaning: To ensure understanding of a particular point.
Explanation: This phrase is useful when you want to make something clear to avoid confusion.
Example: “I would like to clarify that all travel expenses must be submitted by Friday.”
Tone: Clarifying, helpful.
23. “Please Be Advised”
Meaning: To inform someone about important details.
Explanation: This is a more formal alternative to “Please note”, often used in legal or official communication.
Example: “Please be advised that your account has been temporarily suspended.”
Tone: Formal, serious.
24. “It’s Crucial to Remember”
Meaning: To emphasize the importance of something.
Explanation: This phrase is a way to assert that a point is of significant importance, often used for deadlines or policy changes.
Example: “It’s crucial to remember that all submissions are final by 5 PM.”
Tone: Assertive, important.
25. “I Want to Ensure You Are Aware”
Meaning: To make sure someone is informed.
Explanation: A phrase that emphasizes you want the person to have full knowledge of a detail.
Example: “I want to ensure you are aware that the payment terms have changed.”
Tone: Caring, informative.
26. “Please Be Sure”
Meaning: To make sure something is noted or remembered.
Explanation: This alternative is polite and adds an element of caution, perfect when something is time-sensitive.
Example: “Please be sure to send in your documents before the end of the day.”
Tone: Gentle, careful.
27. “I’d Like to Make You Aware”
Meaning: To inform someone of something important.
Explanation: A clear and considerate way of bringing attention to a detail.
Example: “I’d like to make you aware that the team is working on the issue.”
Tone: Polite, informative.
28. “I Just Want to Ensure”
Meaning: A casual way to ensure that someone has understood or taken note of something.
Explanation: More laid-back, but still professional enough for workplace communication.
Example: “I just want to ensure that everyone is on the same page regarding the new schedule.”
Tone: Casual, reassuring.
29. “Please Keep in Mind”
Meaning: A gentle reminder or consideration.
Explanation: This phrase can be used to gently nudge someone’s memory or remind them of something important.
Example: “Please keep in mind that the meeting is tomorrow afternoon.”
Tone: Thoughtful, helpful.
30. “Let Me Point Out”
Meaning: A polite way to highlight something important.
Explanation: This phrase is often used when you want to make sure something gets special attention.
Example: “Let me point out that your account is overdue.”
Tone: Polite, directive.
Final Words
Choosing the right phrase can make a big difference in how your message is received. Whether you’re sending an email to a colleague, writing a report, or responding to a client, selecting an alternative to “Please note” adds a layer of professionalism and warmth to your communication.
By incorporating these alternatives into your daily communication, you’ll be able to express yourself with greater clarity, care, and empathy.
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Daniel Jack is a passionate writer and founder of LexiQuester, a platform dedicated to unraveling the mysteries of words and language. With a love for storytelling and linguistic exploration, he crafts engaging content that inspires curiosity. When he’s not writing, Daniel enjoys diving into books and discovering hidden gems of knowledge.
