In a professional setting, the way we ask someone to forward an email can make a significant impact on the tone of communication. By choosing the right words, you can convey warmth, respect, and clarity, ensuring the message feels thoughtful rather than rushed.
Below, you’ll find 30 alternative ways to say “Please forward this email,” each designed to express care and professionalism while keeping communication smooth and polite.
What Does “Please Forward This Email” Mean?
Meaning: “Please forward this email” is a direct request asking someone to send the content of an email to another recipient. It’s often used in business settings to share information or extend a message to individuals who may not have been originally included in the communication.
Definition: The phrase is commonly used when you need someone to pass along information, and while it is polite, it can sometimes sound overly direct or impersonal. The alternatives provided here help soften the message and ensure a more courteous, considerate tone.
When to Use “Please Forward This Email”
When to Use: Use this request when you need to share important information or updates with someone who was not initially included in the email. It is appropriate in both formal and informal business communications, whether you’re sharing reports, requests, or updates.
Scenario Example: If you’re discussing project details with a team member and need to inform a manager who wasn’t included, asking to forward the email can be an efficient way to keep everyone in the loop.
Is It Professional/Polite to Say “Please Forward This Email”?
Is It Professional/Polite: While “Please forward this email” is professional, it may come across as a bit abrupt in certain contexts. Depending on the situation, it’s better to choose more polite alternatives to ensure the tone remains respectful and considerate. Using these variations helps enhance rapport and maintains professionalism.
Please Forward This Email Synonyms
- Could you kindly share this email with [Recipient]?
- Would you mind forwarding this to [Recipient]?
- Please pass this along to [Recipient].
- Could you please share this information with [Recipient]?
- I’d appreciate it if you could forward this to [Recipient].
- Would you be so kind as to forward this email?
- Please ensure this reaches [Recipient].
- It would be great if you could forward this to [Recipient].
- Could you forward this to [Recipient] when you have a moment?
- Please send this to [Recipient] at your convenience.
- Would you be able to forward this to [Recipient]?
- I’d be grateful if you could forward this email.
- Would you mind passing this on to [Recipient]?
- Please make sure this reaches [Recipient].
- Please forward this at your earliest convenience.
- Could you kindly send this to [Recipient]?
- Please ensure this reaches the right person.
- Please share this with [Recipient] as soon as possible.
- Could you forward this to the appropriate person?
- Please direct this to [Recipient].
- Would you kindly forward this to [Recipient]?
- Can you share this with [Recipient]?
- Please ensure this reaches the relevant party.
- Kindly send this to [Recipient] when you can.
- Would you mind passing this along to [Recipient]?
- Please forward this to the relevant person.
- Would you be so kind as to send this to [Recipient]?
- Could you please pass this information along?
- Please send this to [Recipient] at your earliest convenience.
- Could you kindly ensure this reaches [Recipient]?
1. “Could You Kindly Share This Email With [Recipient]?”
Meaning: A polite request to share an email with someone.
Definition: This phrase uses “kindly” to soften the request, making it feel more courteous and respectful.
Scenario Example: “Could you kindly share this email with the finance team? Thank you!”
Tone: Polite, respectful.
2. “Would You Mind Forwarding This to [Recipient]?”
Meaning: A gentle way to ask someone to forward the email.
Definition: This phrase introduces an element of consideration, as it’s framed as a favor.
Scenario Example: “Would you mind forwarding this to Sarah for her review?”
Tone: Considerate, soft.
3. “Please Pass This Along to [Recipient]”
Meaning: A simple request to send the email to someone else.
Definition: “Pass along” sounds a bit friendlier than “forward,” giving the request a more approachable tone.
Scenario Example: “Please pass this along to John for his feedback.”
Tone: Friendly, informal.
4. “Could You Please Share This Information With [Recipient]?”
Meaning: A more formal way to request the forwarding of an email.
Definition: This phrasing emphasizes sharing information, which feels more professional and thorough.
Scenario Example: “Could you please share this information with the HR team?”
Tone: Professional, formal.
5. “I’d Appreciate It If You Could Forward This to [Recipient]”
Meaning: A polite, appreciative request.
Definition: This version expresses gratitude in advance, making the request sound more courteous.
Scenario Example: “I’d appreciate it if you could forward this to my assistant.”
Tone: Grateful, polite.
6. “Would You Be So Kind as to Forward This Email?”
Meaning: A very polite way to ask for an email to be forwarded.
Definition: This phrase uses the expression “be so kind,” which adds a layer of politeness and respect.
Scenario Example: “Would you be so kind as to forward this email to the marketing department?”
Tone: Extremely polite, respectful.
7. “Please Ensure This Reaches [Recipient]”
Meaning: A formal, clear request for someone to make sure the email is received by the intended person.
Definition: This version emphasizes the importance of the email being delivered to the correct recipient.
Scenario Example: “Please ensure this reaches Mr. Brown by the end of the day.”
Tone: Professional, clear.
8. “It Would Be Great If You Could Forward This to [Recipient]”
Meaning: A more casual and friendly request.
Definition: This phrase adds a bit of warmth to the request, making it less formal.
Scenario Example: “It would be great if you could forward this to Sarah for her input.”
Tone: Warm, friendly.
9. “Could You Forward This to [Recipient] When You Have a Moment?”
Meaning: A considerate way to ask someone to forward an email, acknowledging their time.
Definition: This phrasing is polite and considerate, showing that you understand the person may not have immediate time to act on the request.
Scenario Example: “Could you forward this to the team when you have a moment?”
Tone: Considerate, thoughtful.
10. “Please Send This to [Recipient] at Your Convenience”
Meaning: A polite way to request that someone forward an email without rush.
Definition: This version is less demanding and allows the recipient to act when they find time.
Scenario Example: “Please send this to Tom at your convenience.”
Tone: Respectful, patient.
11. “Would You Be Able to Forward This to [Recipient]?”
Meaning: A polite request asking if someone can forward the email.
Definition: This version introduces a level of politeness, using “be able to” to indicate flexibility.
Scenario Example: “Would you be able to forward this to the sales team?”
Tone: Polite, respectful.
12. “I’d Be Grateful if You Could Forward This Email”
Meaning: A request that emphasizes gratitude.
Definition: This version is appreciative, emphasizing that the action would be well-received.
Scenario Example: “I’d be grateful if you could forward this to the legal department.”
Tone: Grateful, respectful.
13. “Would You Mind Passing This on to [Recipient]?”
Meaning: A gentle way to ask for an email to be passed on to someone else.
Definition: “Passing on” feels less formal and slightly warmer than “forwarding.”
Scenario Example: “Would you mind passing this on to Janet for review?”
Tone: Friendly, polite.
14. “Please Make Sure This Reaches [Recipient]”
Meaning: A request to ensure that the email gets to the right person.
Definition: This version stresses that the email must reach the intended recipient, adding an element of urgency.
Scenario Example: “Please make sure this reaches Mary as soon as possible.”
Tone: Direct, professional.
15. “Please Forward This at Your Earliest Convenience”
Meaning: A polite request to forward an email when possible.
Definition: It softens the request by acknowledging that the recipient may not be able to act immediately.
Scenario Example: “Please forward this at your earliest convenience to the team.”
Tone: Respectful, considerate.
16. “Could You Kindly Send This to [Recipient]?”
Meaning: A polite and respectful request.
Definition: This phrasing is similar to “could you kindly forward,” but with a slightly softer tone due to the use of “send.”
Scenario Example: “Could you kindly send this to our client for approval?”
Tone: Polite, respectful.
17. “Please Ensure This Reaches the Right Person”
Meaning: A more formal request emphasizing the importance of the email reaching the correct person.
Definition: This version focuses on accuracy, highlighting the need for correct delivery.
Scenario Example: “Please ensure this reaches the right person before the meeting.”
Tone: Professional, clear.
18. “Please Share This with [Recipient] as Soon as Possible”
Meaning: A polite and clear request with an emphasis on urgency.
Definition: This version expresses urgency, asking for prompt action while maintaining a respectful tone.
Scenario Example: “Please share this with the team as soon as possible.”
Tone: Respectful, urgent.
19. “Could You Forward This to the Appropriate Person?”
Meaning: A request to forward the email to the right individual.
Definition: This is ideal when you’re unsure who the appropriate person is but need the email to reach the right person.
Scenario Example: “Could you forward this to the appropriate person in the department?”
Tone: Professional, direct.
20. “Please Direct This to [Recipient]”
Meaning: A request to forward or direct the email to someone.
Definition: “Direct” is slightly more formal and is often used when you want to convey a sense of accuracy in forwarding the message.
Scenario Example: “Please direct this to the IT team for troubleshooting.”
Tone: Formal, professional.
21. “Would You Kindly Forward This to [Recipient]?”
Meaning: A very polite request to forward the email.
Definition: “Would you kindly” adds extra politeness to the request, making it sound considerate and respectful.
Scenario Example: “Would you kindly forward this to the project manager?”
Tone: Extremely polite.
22. “Can You Share This With [Recipient]?”
Meaning: A simple, informal request.
Definition: This phrasing is slightly more casual and can be used when a friendly tone is acceptable.
Scenario Example: “Can you share this with David?”
Tone: Casual, friendly.
23. “Please Ensure This Reaches the Relevant Party”
Meaning: A professional way to ask for the email to be forwarded to the right person.
Definition: The focus here is on ensuring that the message reaches the person who is most relevant to the content.
Scenario Example: “Please ensure this reaches the relevant party for follow-up.”
Tone: Professional, specific.
24. “Kindly Send This to [Recipient] When You Can”
Meaning: A polite way to request that an email be forwarded when the recipient has time.
Definition: This phrasing makes the request sound flexible and understanding of the recipient’s time.
Scenario Example: “Kindly send this to the sales team when you can.”
Tone: Polite, flexible.
25. “Would You Mind Passing This Along to [Recipient]?”
Meaning: A soft and polite way to ask someone to forward an email.
Definition: This phrasing is polite and slightly less formal, making it ideal for informal communication.
Scenario Example: “Would you mind passing this along to the marketing team?”
Tone: Friendly, considerate.
26. “Please Forward This to the Relevant Person”
Meaning: A straightforward request to send the email to someone relevant.
Definition: This is an efficient way to ensure the email gets to the right person without over-complicating the message.
Scenario Example: “Please forward this to the relevant person for feedback.”
Tone: Direct, professional.
27. “Would You Be So Kind as to Send This to [Recipient]?”
Meaning: An extremely polite way of asking for a favor.
Definition: This phrasing adds an extra layer of politeness by including “be so kind.”
Scenario Example: “Would you be so kind as to send this to Mr. Smith?”
Tone: Polite, respectful.
28. “Could You Please Pass This Information Along?”
Meaning: A friendly request to share information with someone.
Definition: This version makes the request sound a bit more conversational and approachable.
Scenario Example: “Could you please pass this information along to the leadership team?”
Tone: Friendly, conversational.
29. “Please Send This to [Recipient] at Your Earliest Convenience”
Meaning: A polite request to forward the email when it’s convenient for the recipient.
Definition: This phrasing is respectful of the recipient’s time and adds a sense of patience.
Scenario Example: “Please send this to the director at your earliest convenience.”
Tone: Polite, respectful.
30. “Could You Kindly Ensure This Reaches [Recipient]?”
Meaning: A gentle request to ensure that the message is passed along to the intended person.
Definition: This variation adds a touch of warmth while still conveying the importance of the request.
Scenario Example: “Could you kindly ensure this reaches the correct person?”
Tone: Polite, considerate.
Conclusion
Choosing the right words to ask someone to forward an email can help maintain professionalism and show respect for the recipient’s time.
By using these alternative phrases, you can ensure your requests are always polite, thoughtful, and considerate, making your communication more effective and meaningful.
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Noah White is a seasoned writer and the visionary behind LexiQuester, a hub for exploring the magic of language and storytelling. With a flair for weaving words into captivating narratives, he seeks to ignite curiosity in readers. When not writing, Noah enjoys delving into literature and uncovering linguistic treasures.
