30 Other Ways to Say "This Is to Inform You" Professionally

Effective communication plays a huge role in ensuring clarity and building positive relationships, especially in a professional setting. Whether you’re sending an email, making an announcement, or offering important information, the way you phrase your message can make all the difference. Finding the right words not only makes the message sound more personal, but it also helps create a tone that resonates with warmth and care.

In this article, we will explore 30 alternative phrases to say “This is to inform you” in a professional and thoughtful manner, making your communication more engaging and meaningful.

Table of Contents

What Does “This Is to Inform You” Mean?

“This is to inform you” is a formal phrase used to announce or convey important information. It is typically used in official or business contexts to make the recipient aware of something. While it’s a direct and clear expression, it can come off as impersonal or robotic at times. Understanding the tone of your message is crucial when conveying information, as you might want to come across as more engaging and considerate depending on the situation.

When to Use “This Is to Inform You”

You might use “This is to inform you” when delivering official news or announcements, such as updates, changes, or procedures. It’s especially useful when addressing a group of people, colleagues, or clients about specific, relevant information that requires their attention. However, if you’re looking for a warmer or more personable approach, you might consider one of the alternatives in this list.

Is It Professional/Polite to Say “This Is to Inform You”?

Yes, “This is to inform you” is indeed professional and polite. It’s formal, neutral, and widely accepted in business settings. However, while the phrase is clear and to the point, it can sound somewhat impersonal. If you’re aiming to soften the tone or make the message feel more relatable and empathetic, opting for an alternative can help in creating a more welcoming atmosphere without losing professionalism.

Full List of Alternatives:

“I Wanted to Make You Aware of…”
“Just So You Know…”
“I’d Like to Bring to Your Attention…”
“Please Be Informed That…”
“I Would Like to Notify You…”
“It’s Important to Note That…”
“I Want to Ensure You’re Aware of…”
“Just a Heads-Up…”
“I’m Writing to Inform You That…”
“I’d Like to Share with You That…”
“I Wanted to Update You On…”
“I Would Like to Update You That…”
“I Thought You Should Know…”
“Please Take Note of…”
“Allow Me to Inform You…”
“I Just Wanted to Make You Aware…”
“Just Wanted to Let You Know…”
“Please Be Advised…”
“I Would Like to Bring to Your Awareness…”
“I’m Reaching Out to Let You Know…”
“This Is to Notify You…”
“Please Be Aware…”
“Just To Keep You Updated…”
“I Would Like to Make You Aware…”
“I Hope This Information Finds You Well…”
“Please Allow Me to Update You…”
“I Wanted to Give You a Quick Update…”
“For Your Information…”
“I Just Wanted to Keep You in the Loop…”
“This Is To Keep You Informed…”

1. “I Wanted to Make You Aware of…”

Meaning: This phrase conveys a sense of personal intent, implying that you’re specifically taking the time to inform the recipient.
Explanation: It’s an empathetic way of introducing news, making it feel more personal and thoughtful.
Scenario: “I wanted to make you aware of a few updates to the project timeline.”
Tone: Friendly, conversational.

2. “Just So You Know…”

Meaning: A casual yet professional way to convey important information without sounding too formal.
Explanation: It’s less stiff than the traditional “This is to inform you” and adds a touch of ease to the conversation.
Scenario: “Just so you know, the meeting has been rescheduled for tomorrow.”
Tone: Approachable, casual.

3. “I’d Like to Bring to Your Attention…”

Meaning: A more polished and respectful way to highlight something that requires attention.
Explanation: This phrase subtly implies that the information is important and needs to be acknowledged.
Scenario: “I’d like to bring to your attention some new changes to the company policy.”
Tone: Polite, formal.

4. “Please Be Informed That…”

Meaning: A straightforward way of announcing information with a tone of formality.
Explanation: It’s a respectful and neutral phrase suitable for official emails or messages.
Scenario: “Please be informed that your request has been approved.”
Tone: Formal, respectful.

5. “I Would Like to Notify You…”

Meaning: A slightly more formal alternative to “inform,” often used in emails or written communication.
Explanation: This phrase gives a sense of intention and is perfect for official notices.
Scenario: “I would like to notify you about the changes to our holiday schedule.”
Tone: Professional, clear.

6. “It’s Important to Note That…”

Meaning: A phrase used to emphasize the significance of the information being shared.
Explanation: This version places emphasis on the fact that the recipient should pay attention to the details.
Scenario: “It’s important to note that all submissions are due by the end of this week.”
Tone: Attention-grabbing, important.

7. “I Want to Ensure You’re Aware of…”

Meaning: This phrase conveys a sense of responsibility and care in sharing information.
Explanation: It shows that you’re proactive about keeping the recipient informed.
Scenario: “I want to ensure you’re aware of the upcoming changes to our schedule.”
Tone: Caring, responsible.

8. “Just a Heads-Up…”

Meaning: A casual yet polite way to give someone prior notice or alert them to something important.
Explanation: It softens the tone and feels more approachable, suitable for less formal settings.
Scenario: “Just a heads-up, the office will be closed tomorrow.”
Tone: Friendly, informal.

9. “I’m Writing to Inform You That…”

Meaning: A clear, neutral phrase often used in formal written communication.
Explanation: While still formal, it adds a sense of purpose to the message.
Scenario: “I’m writing to inform you that your request has been processed.”
Tone: Formal, clear.

10. “I’d Like to Share with You That…”

Meaning: A phrase that introduces information in a manner that feels more like sharing than just informing.
Explanation: It brings warmth and a sense of connection to the message.
Scenario: “I’d like to share with you that we’ve decided to extend the deadline.”
Tone: Warm, thoughtful.

11. “I Wanted to Update You On…”

Meaning: A simple yet effective way to provide new information or developments.
Explanation: This phrase makes the communication feel more like an update rather than just a formal notification.
Scenario: “I wanted to update you on the latest changes to our budget.”
Tone: Informative, engaging.

12. “I Would Like to Update You That…”

Meaning: Slightly more formal than the previous option but still warm.
Explanation: Ideal for conveying official updates while maintaining a professional tone.
Scenario: “I would like to update you that the project deadline has been moved.”
Tone: Professional, informative.

13. “I Thought You Should Know…”

Meaning: A more conversational way to convey important information.
Explanation: It makes the message feel less formal and more like sharing something important with a colleague or client.
Scenario: “I thought you should know that there’s been a change in the meeting location.”
Tone: Informal, considerate.

14. “Please Take Note of…”

Meaning: A polite way of drawing attention to an important detail.
Explanation: Suitable for both formal and informal settings, it asks the recipient to pay attention to a specific piece of information.
Scenario: “Please take note of the new guidelines for submitting reports.”
Tone: Polite, direct.

15. “Allow Me to Inform You…”

Meaning: A courteous, slightly formal way of introducing information.
Explanation: This phrase adds a touch of formality and respect to the communication.
Scenario: “Allow me to inform you that we’ve updated the event schedule.”
Tone: Respectful, formal.

16. “I Just Wanted to Make You Aware…”

Meaning: A casual yet warm way to make someone aware of something.
Explanation: It’s less formal and more conversational, showing that you care about the recipient’s understanding.
Scenario: “I just wanted to make you aware of the upcoming changes to our team structure.”
Tone: Casual, friendly.

17. “Just Wanted to Let You Know…”

Meaning: Informal and friendly, it’s often used in casual professional communication.
Explanation: This version creates a more relaxed and approachable tone.
Scenario: “Just wanted to let you know that we’ve updated our company policy.”
Tone: Casual, friendly.

18. “Please Be Advised…”

Meaning: A formal and slightly more authoritative way of giving information.
Explanation: Used when the information being conveyed needs to be respected or acknowledged.
Scenario: “Please be advised that the office hours will change next week.”
Tone: Formal, authoritative.

19. “I Would Like to Bring to Your Awareness…”

Meaning: A thoughtful way to highlight an important point or update.
Explanation: This phrase is both polite and slightly formal, suitable for official communications.
Scenario: “I would like to bring to your awareness the new guidelines for safety procedures.”
Tone: Formal, considerate.

20. “I’m Reaching Out to Let You Know…”

Meaning: A personal and approachable phrase to introduce information.
Explanation: It’s a warmer and more personable way to inform someone.
Scenario: “I’m reaching out to let you know about the changes to the project scope.”
Tone: Warm, approachable.

21. “This Is to Notify You…”

Meaning: A formal way of delivering an official notification.
Explanation: This phrase is straightforward and perfect for professional settings.
Scenario: “This is to notify you that your account has been updated.”
Tone: Formal, neutral.

22. “Please Be Aware…”

Meaning: A concise way to inform someone about something important.
Explanation: This simple phrase is direct but still polite.
Scenario: “Please be aware that the deadline has been extended.”
Tone: Clear, neutral.

23. “Just To Keep You Updated…”

Meaning: A light and friendly phrase to provide updates.
Explanation: It adds a sense of ongoing communication and transparency.
Scenario: “Just to keep you updated, the project timeline has been revised.”
Tone: Casual, informative.

24. “I Would Like to Make You Aware…”

Meaning: A slightly more formal way of ensuring the recipient is informed.
Explanation: It’s clear and professional, suitable for emails or business communications.
Scenario: “I would like to make you aware of the new procedure for submitting reports.”
Tone: Professional, polite.

25. “I Hope This Information Finds You Well…”

Meaning: A friendly, warm way to introduce important information.
Explanation: This phrase is often used in emails to convey a balance between politeness and warmth.
Scenario: “I hope this information finds you well; here are the details for the upcoming conference.”
Tone: Warm, considerate.

26. “Please Allow Me to Update You…”

Meaning: A polite and respectful way to provide an update.
Explanation: It suggests that the update is both important and delivered thoughtfully.
Scenario: “Please allow me to update you on the progress of the new software implementation.”
Tone: Formal, respectful.

27. “I Wanted to Give You a Quick Update…”

Meaning: A more informal and approachable way of giving updates.
Explanation: This phrase feels less stiff and more conversational.
Scenario: “I wanted to give you a quick update on the project’s status.”
Tone: Casual, friendly.

28. “For Your Information…”

Meaning: A neutral phrase that’s often used in email correspondence.
Explanation: It’s a standard and professional way to share information, often used in written formats.
Scenario: “For your information, the meeting has been rescheduled.”
Tone: Neutral, professional.

29. “I Just Wanted to Keep You in the Loop…”

Meaning: A friendly and informal way to keep someone updated.
Explanation: This phrase implies ongoing communication and transparency.
Scenario: “I just wanted to keep you in the loop about the upcoming changes.”
Tone: Casual, friendly.

30. “This Is To Keep You Informed…”

Meaning: A simple and formal way of conveying that someone is being kept up-to-date.
Explanation: It’s straightforward and clear while maintaining professionalism.
Scenario: “This is to keep you informed about the latest developments in the project.”
Tone: Formal, neutral.

Final Words

Choosing the right words can make all the difference when it comes to professional communication. Whether you’re aiming for a formal, casual, or friendly tone, the alternatives provided in this article offer you numerous ways to express the same message with care and thoughtfulness.

By using these alternatives, you’ll not only convey the necessary information but also build stronger, more meaningful connections with your audience.