30 Other Ways to Say "Sincerely" Professionally (With Examples)

When it comes to professional communication, expressing sincerity is key. Whether you’re closing an email, letter, or message, how you sign off can leave a lasting impression. Choosing the right phrase to convey your respect, appreciation, or professionalism adds a personal touch to your message, making it feel more thoughtful and meaningful.

This article explores 30 alternative ways to say “Sincerely,” providing options that suit different contexts and tones, ensuring your communication is always polished and polite.

Table of Contents

What Does “Sincerely” Mean?

Sincerely is a formal closing used at the end of letters and emails to express genuine respect or honesty. It signals that the writer is conveying their true feelings or intentions in the message. It’s often used in business or professional correspondence, showing that the writer is sincere in their communication.

When to Use “Sincerely”

Sincerely is typically used in formal correspondence, particularly when you’re addressing someone you don’t know very well or in professional settings. It’s ideal when you want to convey trustworthiness and professionalism. However, it may feel too stiff for casual or friendly communication, where a more relaxed sign-off might be appropriate.

Is It Professional/Polite to Say “Sincerely”?

Yes, Sincerely is highly professional and polite. It’s one of the most commonly used formal closing phrases, particularly in business emails and letters. It conveys respect for the recipient and demonstrates that you are serious and thoughtful in your communication.

Full List of Alternatives:

Best Regards
Kind Regards
Yours Truly
Warm Regards
Respectfully
With Appreciation
Best Wishes
Yours Faithfully
Cheers
All the Best
Cordially
With Best Regards
Sincerely Yours
Thank You
Take Care
Warmly
With Gratitude
Many Thanks
Looking Forward
In Appreciation
With Warmest Regards
With Thanks
All the Best Wishes
With Respect
Until Next Time
Wishing You Well
Wishing You Success
Stay Safe
In Solidarity
With Warmest Wishes

1. “Best Regards”

Meaning: A respectful and polite sign-off commonly used in professional communication.
Explanation: Best regards conveys well wishes in a formal, yet friendly tone, making it suitable for both clients and colleagues.
Scenario: “It was a pleasure working with you on this project. Best regards, John.”
Tone: Professional, warm.

2. “Kind Regards”

Meaning: A polite, slightly softer variation of “Best regards.”
Explanation: This phrase is still formal but adds a little more warmth and consideration, often used for colleagues or clients you have a good rapport with.
Scenario: “Thank you for your feedback. Kind regards, Sarah.”
Tone: Friendly, respectful.

3. “Yours Truly”

Meaning: A formal closing that conveys genuine respect.
Explanation: Typically used in more traditional or formal letters, especially in professional settings where respect and deference are important.
Scenario: “I look forward to hearing from you. Yours truly, Emily.”
Tone: Very formal, respectful.

4. “Warm Regards”

Meaning: A warm and friendly closing that remains professional.
Explanation: This phrase shows a bit more personal warmth while maintaining professionalism. It’s often used when you want to express kindness and appreciation.
Scenario: “It was wonderful meeting with you today. Warm regards, James.”
Tone: Warm, friendly.

5. “Respectfully”

Meaning: A very polite and respectful sign-off, often used in formal or hierarchical situations.
Explanation: This phrase shows great deference and is suitable for addressing superiors, clients, or people you want to show extra respect to.
Scenario: “I look forward to your response. Respectfully, Laura.”
Tone: Formal, respectful.

6. “With Appreciation”

Meaning: Used to express gratitude for the recipient’s time or effort.
Explanation: This closing is ideal when you want to show that you are thankful and appreciate the recipient’s involvement or support.
Scenario: “Thank you for your assistance on this matter. With appreciation, Michael.”
Tone: Grateful, polite.

7. “Best Wishes”

Meaning: A sign-off that conveys well wishes for the future.
Explanation: This phrase can be formal but is often used when you want to express good intentions and hopes for the recipient.
Scenario: “It was great working together. Best wishes, Sarah.”
Tone: Friendly, polite.

8. “Yours Faithfully”

Meaning: A formal sign-off, traditionally used when you don’t know the recipient’s name.
Explanation: It’s a very formal way of concluding a letter, often used in business and legal correspondence.
Scenario: “I trust this information is helpful. Yours faithfully, John.”
Tone: Formal, businesslike.

9. “Cheers”

Meaning: An informal sign-off expressing goodwill.
Explanation: While it’s more casual, it’s suitable for professional settings where a relaxed tone is acceptable, like with colleagues you know well.
Scenario: “Let me know if you need anything. Cheers, Tom.”
Tone: Casual, friendly.

10. “All the Best”

Meaning: A more casual, friendly sign-off.
Explanation: Ideal for informal correspondence with people you have a closer relationship with but still want to keep professional.
Scenario: “I hope everything is going well. All the best, Jane.”
Tone: Friendly, warm.

11. “Cordially”

Meaning: A polite but slightly formal closing.
Explanation: Used to convey politeness and a cordial tone, often in business correspondence.
Scenario: “Thank you for your time. Cordially, Steven.”
Tone: Polite, slightly formal.

12. “With Best Regards”

Meaning: Another variation of “Best regards” that includes the word “best” to convey well-wishing.
Explanation: This sign-off is friendly yet formal and is a great way to conclude professional emails.
Scenario: “It was great collaborating with you. With best regards, Natalie.”
Tone: Warm, professional.

13. “Sincerely Yours”

Meaning: A formal sign-off showing a genuine and sincere closing.
Explanation: Similar to “Yours truly,” this phrase emphasizes sincerity and respect.
Scenario: “I look forward to our continued partnership. Sincerely yours, Robert.”
Tone: Formal, respectful.

14. “Thank You”

Meaning: A simple and direct way to show gratitude.
Explanation: This sign-off can be used when you want to directly express appreciation without any embellishments.
Scenario: “Thank you for your prompt response. Thank you, Alex.”
Tone: Grateful, straightforward.

15. “Take Care”

Meaning: A friendly, caring sign-off.
Explanation: While more casual, this phrase is used to show care and well-wishing, suitable for professional contacts you’re familiar with.
Scenario: “It was a pleasure working with you. Take care, Linda.”
Tone: Casual, caring.

16. “Warmly”

Meaning: A friendly and slightly informal sign-off.
Explanation: “Warmly” conveys a sense of kindness and care, while still being professional enough for business emails. It’s often used when there’s a positive rapport between you and the recipient.
Scenario: “I look forward to our next meeting. Warmly, David.”
Tone: Friendly, caring.

17. “With Gratitude”

Meaning: A sign-off used to express deep appreciation.
Explanation: This phrase is ideal for showing sincere thankfulness and is especially useful after receiving assistance or support from the recipient.
Scenario: “I am grateful for your support on this project. With gratitude, Emma.”
Tone: Grateful, respectful.

18. “Many Thanks”

Meaning: A more informal way to express gratitude.
Explanation: This phrase is a bit less formal than “With gratitude” but still appropriate for professional emails, especially if you want to add a personal touch to your message.
Scenario: “Thank you for your prompt response. Many thanks, Olivia.”
Tone: Appreciative, informal.

19. “Looking Forward”

Meaning: A positive and anticipatory closing.
Explanation: This sign-off is great when you want to convey enthusiasm about future plans or conversations, making it ideal for setting up meetings or projects.
Scenario: “I look forward to discussing this further. Looking forward, Daniel.”
Tone: Optimistic, positive.

20. “In Appreciation”

Meaning: A formal and respectful expression of gratitude.
Explanation: This phrase is used to show genuine thanks for the recipient’s actions or support, often in a business or formal setting.
Scenario: “I sincerely appreciate your time and effort. In appreciation, Nicole.”
Tone: Formal, grateful.

21. “With Warmest Regards”

Meaning: A slightly more personal and warmer version of “Best regards.”
Explanation: This sign-off shows affection and care without being overly casual, making it ideal for professional relationships where you have a warm connection.
Scenario: “It was lovely working with you. With warmest regards, James.”
Tone: Warm, friendly.

22. “With Thanks”

Meaning: A direct expression of gratitude.
Explanation: “With thanks” is a slightly more formal way to convey appreciation without being overly elaborate.
Scenario: “Thank you for your consideration. With thanks, Richard.”
Tone: Formal, appreciative.

23. “All the Best Wishes”

Meaning: A heartfelt sign-off that combines well-wishing with personal sentiment.
Explanation: This phrase is often used when you want to leave a positive, friendly impression. It’s suitable for both professional and semi-formal communication.
Scenario: “I hope this year brings success to your team. All the best wishes, Kate.”
Tone: Friendly, positive.

24. “With Respect”

Meaning: A formal and respectful closing.
Explanation: Used when you want to show courtesy, deference, and professionalism, especially when writing to someone in a higher position or authority.
Scenario: “Thank you for your guidance on this project. With respect, Aaron.”
Tone: Respectful, formal.

25. “Until Next Time”

Meaning: A casual and anticipatory closing.
Explanation: This phrase works well when you’re looking forward to future interactions and want to convey that you’ll be in touch again soon.
Scenario: “It was a pleasure catching up. Until next time, Lisa.”
Tone: Friendly, informal.

26. “Wishing You Well”

Meaning: A warm and caring sign-off.
Explanation: This phrase is perfect when you want to send good wishes for someone’s health, success, or well-being.
Scenario: “I hope everything goes smoothly with your presentation. Wishing you well, Mark.”
Tone: Caring, considerate.

27. “Wishing You Success”

Meaning: A professional way to express encouragement and good luck.
Explanation: This sign-off is ideal for wishing someone success in their endeavors, particularly when they are about to embark on a new venture.
Scenario: “Best of luck with your upcoming project. Wishing you success, Amy.”
Tone: Supportive, encouraging.

28. “Stay Safe”

Meaning: A caring sign-off, especially in times of uncertainty or concern.
Explanation: This phrase conveys genuine concern for the recipient’s well-being, and it’s often used during situations that may involve health or safety concerns.
Scenario: “Take care, and stay safe during these times. Stay safe, John.”
Tone: Caring, empathetic.

29. “In Solidarity”

Meaning: A supportive closing, particularly in times of adversity or challenge.
Explanation: Used to show that you stand with the recipient, offering both support and unity. It’s a powerful phrase in times of struggle or shared causes.
Scenario: “We will continue to work together through this. In solidarity, Carla.”
Tone: Supportive, empathetic.

30. “With Warmest Wishes”

Meaning: A heartfelt closing that expresses both warmth and affection.
Explanation: This phrase conveys a caring, sincere tone and is ideal for professional yet personal communications, especially when you have a good relationship with the recipient.
Scenario: “I hope everything goes well with your new role. With warmest wishes, Susan.”
Tone: Warm, affectionate.

Conclusion

When it comes to professional communication, how you close your message matters just as much as how you start. Using a thoughtful and professional sign-off not only shows respect but also leaves the recipient with a positive impression.

Whether you’re maintaining formal relationships or expressing warmth in a more casual setting, these alternatives to “Sincerely” provide a range of options that convey your intentions clearly and kindly.

By using these 30 sign-offs, you can tailor your message to the relationship you share with the recipient, ensuring that your communication remains professional yet personal.