30 Other Ways to Say "Just So You Know" Professionally

Finding the right words to express ourselves can make a significant difference in how our message is received. When we want to share information, update someone, or clarify something, using a thoughtful and empathetic phrase can make the message feel more personal and meaningful.

Instead of simply saying “just so you know,” there are many other phrases that can convey the same idea while adding warmth and care to your communication. In this article, we’ll explore 30 alternative ways to say “just so you know” professionally in a manner that respects both the relationship and the context.

Table of Contents

What Does “Just So You Know” Mean?

The phrase “just so you know” is commonly used to offer information or clarify something without sounding too formal or demanding. It’s a polite way to ensure someone is aware of something important or relevant, often in a casual yet informative manner.

When to Use “Just So You Know”

You can use “just so you know” when you want to share important information, offer a gentle reminder, or keep someone informed. It’s a subtle way to convey news or updates without creating urgency or expectation. This phrase works well in both casual and professional settings where you want to be polite yet direct.

Is It Professional/Polite to Say “Just So You Know”?

Yes, “just so you know” is professional and polite in many situations. It’s not overly formal but still conveys respect and clarity. It is especially useful in emails, meetings, or casual conversations when you want to ensure someone is informed without making it sound too abrupt or commanding.

Full List of Alternatives:

“I Wanted to Keep You Informed”
“For Your Awareness”
“I Thought You Should Know”
“Just to Keep You Updated”
“In Case You Missed It”
“I Wanted to Make You Aware”
“This Is Just to Let You Know”
“As a Heads-Up”
“For Your Reference”
“Just Wanted to Share”
“I Would Like to Inform You”
“Please Be Advised”
“I Thought You Might Want to Know”
“Just Wanted to Keep You in the Loop”
“For Your Consideration”
“Just To Update You”
“I’d Like You to Be Aware”
“Just To Clarify”
“As a Reminder”
“I Wanted to Make Sure You Knew”
“Just To Let You Know”
“I Wanted to Point Out”
“Just A Quick Heads-Up”
“For Your Information”
“I Thought You’d Appreciate Knowing”
“Just Want to Ensure You’re Informed”
“I Wanted to Keep You in the Loop”
“For Your Peace of Mind”
“Just Wanted to Notify You”
“I Wanted to Inform You of”

1. “I Wanted to Keep You Informed”

Meaning: To let someone know about important updates or changes.

Example: “I wanted to keep you informed that the meeting has been rescheduled for next week.”

Explanation: This alternative expresses a sense of responsibility and consideration for the person’s awareness. It conveys your intention to share important details.

Tone: Polite, considerate, professional.

2. “For Your Awareness”

Meaning: To provide information that the listener should be aware of.

Example: “For your awareness, the team is working on the final revisions of the report.”

Explanation: This phrase is neutral and professional, making it suitable for formal communication. It clearly communicates the intent to inform.

Tone: Neutral, formal, informative.

3. “I Thought You Should Know”

Meaning: To offer important or relevant information that the listener might need.

Example: “I thought you should know that the vendor has confirmed the delivery date for the materials.”

Explanation: This phrase adds a touch of consideration and implies that the information is essential for the person to have.

Tone: Friendly, thoughtful, professional.

4. “Just to Keep You Updated”

Meaning: To provide someone with the latest information.

Example: “Just to keep you updated, the budget approval is now in process.”

Explanation: This option is casual yet professional and works well when providing ongoing updates.

Tone: Casual, yet professional.

5. “In Case You Missed It”

Meaning: To ensure someone is aware of information they may have overlooked.

Example: “In case you missed it, we’ve moved the project deadline to Friday.”

Explanation: This phrase acknowledges the possibility of missed information while ensuring the person is up-to-date.

Tone: Casual, informative, considerate.

6. “I Wanted to Make You Aware”

Meaning: To bring attention to an important detail.

Example: “I wanted to make you aware that the client has requested a revision of the proposal.”

Explanation: This phrase communicates a gentle reminder while still sounding professional and respectful.

Tone: Respectful, professional, polite.

7. “This Is Just to Let You Know”

Meaning: A simple way of sharing information.

Example: “This is just to let you know that the meeting location has changed.”

Explanation: This alternative provides a straightforward, polite way to update someone.

Tone: Neutral, clear, professional.

8. “As a Heads-Up”

Meaning: To give someone an early warning or piece of information before it becomes important.

Example: “As a heads-up, there will be some changes to the schedule next week.”

Explanation: This phrase is informal but still professional, and it can be used in a variety of contexts.

Tone: Informal, professional, polite.

9. “For Your Reference”

Meaning: To share information that might be useful for the listener to keep in mind.

Example: “For your reference, here’s the link to the updated version of the document.”

Explanation: This alternative is neutral and professional, perfect for referencing something without sounding too casual.

Tone: Neutral, formal, professional.

10. “Just Wanted to Share”

Meaning: To casually share information or updates.

Example: “Just wanted to share that the client approved the proposal.”

Explanation: This is a simple and polite way to offer information, especially when the news is relatively easygoing.

Tone: Friendly, informal, professional.

11. “I Would Like to Inform You”

Meaning: A more formal way of conveying information.

Example: “I would like to inform you that the annual review will be held next month.”

Explanation: This is a more formal alternative to “just so you know,” and is suitable for business emails or official announcements.

Tone: Formal, respectful, professional.

12. “Please Be Advised”

Meaning: To inform someone about something they should consider.

Example: “Please be advised that the office will be closed tomorrow for maintenance.”

Explanation: This phrase is more formal and is often used in business settings to convey important, sometimes urgent, information.

Tone: Formal, clear, professional.

13. “I Thought You Might Want to Know”

Meaning: To share information you believe will be useful.

Example: “I thought you might want to know that the conference schedule has been updated.”

Explanation: This phrase conveys a sense of thoughtfulness and consideration, letting the listener know that you’re looking out for their needs.

Tone: Polite, warm, professional.

14. “Just Wanted to Keep You in the Loop”

Meaning: To ensure someone is up to date on an ongoing matter.

Example: “Just wanted to keep you in the loop on the project timeline.”

Explanation: This alternative conveys a sense of inclusion, making the recipient feel part of the conversation or decision-making process.

Tone: Casual, inclusive, professional.

15. “For Your Consideration”

Meaning: To offer information that may be important or relevant for someone to think about.

Example: “For your consideration, here are the documents you requested.”

Explanation: This phrase is particularly useful in professional settings when you want someone to pay attention to specific information.

Tone: Polite, respectful, professional.

16. “Just To Update You”

Meaning: To provide someone with new or important information.

Example: “Just to update you, the report deadline has been moved up to Monday.”

Explanation: This alternative is a direct and simple way to keep someone informed about changes or developments.

Tone: Neutral, concise, professional.

17. “I’d Like You to Be Aware”

Meaning: To inform someone in a polite and thoughtful manner.

Example: “I’d like you to be aware that there will be a few delays with the shipment.”

Explanation: This phrase is professional yet approachable, making it a good choice for sensitive updates.

Tone: Polite, considerate, formal.

18. “Just To Clarify”

Meaning: To provide clarification or more detail on a matter.

Example: “Just to clarify, the meeting has been rescheduled to 3 p.m. tomorrow.”

Explanation: This alternative helps ensure that the information is fully understood, especially when confusion may arise.

Tone: Clear, helpful, professional.

19. “As a Reminder”

Meaning: To refresh someone’s memory about something important.

Example: “As a reminder, the team meeting starts at 10 a.m. tomorrow.”

Explanation: This phrase is great for gentle reminders without sounding pushy.

Tone: Friendly, considerate, professional.

20. “I Wanted to Make Sure You Knew”

Meaning: To ensure someone is informed about something important.

Example: “I wanted to make sure you knew that the client’s feedback is due by the end of the week.”

Explanation: This alternative shows that you care about the recipient’s awareness and that the information is important.

Tone: Considerate, reassuring, professional.

21. “Just To Let You Know”

Meaning: A straightforward and neutral way of informing someone.

Example: “Just to let you know, I’ve finalized the presentation slides for the meeting.”

Explanation: This is a simple and polite way to provide updates, especially when no immediate action is required.

Tone: Neutral, direct, professional.

22. “I Wanted to Point Out”

Meaning: To highlight something that needs attention.

Example: “I wanted to point out that the report still needs a few revisions before submission.”

Explanation: This phrase is useful when emphasizing a specific detail that is crucial.

Tone: Professional, thoughtful, clear.

23. “Just A Quick Heads-Up”

Meaning: To quickly inform someone about something they should know.

Example: “Just a quick heads-up, the office will be closed for the holiday weekend.”

Explanation: A more casual and brief alternative for giving timely updates.

Tone: Casual, friendly, professional.

24. “For Your Information”

Meaning: To provide information that may or may not require a response.

Example: “For your information, the new software update will be rolled out next week.”

Explanation: This phrase conveys that the recipient is being informed, but there’s no immediate action expected.

Tone: Neutral, informative, formal.

25. “I Thought You’d Appreciate Knowing”

Meaning: To share information with the intent of benefiting the recipient.

Example: “I thought you’d appreciate knowing that the client is happy with the initial design.”

Explanation: This phrase adds a personal touch by implying the recipient may value the information.

Tone: Thoughtful, professional, considerate.

26. “Just Want to Ensure You’re Informed”

Meaning: To guarantee that someone is aware of an important update.

Example: “Just want to ensure you’re informed that the deadline has been extended by two weeks.”

Explanation: This variation shows that you care about the recipient’s awareness and want to make sure they are in the loop.

Tone: Professional, caring, clear.

27. “I Wanted to Keep You in the Loop”

Meaning: To make sure someone is kept updated on a matter.

Example: “I wanted to keep you in the loop about the upcoming changes to the project timeline.”

Explanation: This is a conversational yet professional way to include someone in ongoing communication.

Tone: Informal, inclusive, professional.

28. “For Your Peace of Mind”

Meaning: To share information that will help someone feel at ease or reassured.

Example: “For your peace of mind, the project is on track and we’ll meet the deadline.”

Explanation: This phrase is useful when the information you share aims to alleviate concerns or anxieties.

Tone: Reassuring, professional, calming.

29. “Just Wanted to Notify You”

Meaning: To formally let someone know about an important piece of information.

Example: “Just wanted to notify you that the system will undergo maintenance this weekend.”

Explanation: This phrase is more formal and is often used in official communications.

Tone: Formal, professional, clear.

30. “I Wanted to Inform You of”

Meaning: To deliver information in a formal and respectful manner.

Example: “I wanted to inform you of the changes in the company’s policies regarding remote work.”

Explanation: This phrase is great when you need to communicate updates in a formal, professional environment.

Tone: Formal, respectful, informative.

Conclusion

Choosing the right words for expressing updates, reminders, or new information can make a big difference in how your message is received. By using these professional alternatives to “just so you know,” you can convey important details in a warm, respectful, and thoughtful way.

Whether you’re updating a colleague, informing a client, or simply keeping someone in the loop, these alternatives ensure that your communication remains clear and considerate.