In the professional world, email communication can often feel impersonal or transactional. However, with the right words, you can convey both warmth and professionalism, making your message more engaging and thoughtful.
Instead of always saying “for your reference,” there are many other phrases that can help you express the same sentiment while varying the tone and style of your message.
Below, we’ve gathered 30 alternative ways to say “for your reference” in an email that will help elevate your communication and make it feel more personal.
What Does “For Your Reference” Mean?
“For your reference” is a phrase used to indicate that the information provided is meant to assist or inform the recipient. It suggests that the recipient can refer to the information later if needed. It is a polite and helpful way to offer support without making the person feel obligated to act on the information immediately.
When to Use “For Your Reference”
You would use this phrase when sharing information or documents that may be useful to the recipient, even if they are not required to take action on it right away. This could include providing files, offering details, or sharing instructions that could be referred back to in the future.
Is It Professional/Polite to Say “For Your Reference”?
Yes, “for your reference” is both professional and polite. It’s a commonly used phrase in business communication, providing clarity and offering help without being intrusive. It’s a respectful way to share materials or information that the recipient might find useful.
Complete List of Alternatives
- For your information
- As per our discussion
- For your review
- Please see the attached
- Attached for your consideration
- I’ve included the details below
- For your reference, I’ve attached
- Just for your information
- As discussed previously
- Here’s the information I mentioned
- For your knowledge
- For your convenience
- For future reference
- Please find the details below
- I’ve sent over the information
- For your perusal
- In case you need it
- Attached for your records
- As per our earlier conversation
- Here is the document I mentioned
- For your awareness
- For your follow-up
- Please refer to the attached
- I have included the necessary documents
- I’ve attached everything for your reference
- For your future reference
- As previously mentioned
- I trust this will be helpful
- For your consideration and action
- Attached for your attention
1. “For your information”
Meaning: This phrase is a more formal and neutral way of providing information without requiring immediate action.
Explanation: It indicates that the information is being shared simply to keep the recipient informed, not to require action.
Scenario Example: “Please find attached the report for your information.”
Tone: Professional, neutral, and informative.
2. “As per our discussion”
Meaning: This phrase suggests that the information being provided is related to a previous conversation.
Explanation: It’s a polite way to reference earlier discussions and keep the recipient in the loop.
Scenario Example: “Attached are the documents as per our discussion yesterday.”
Tone: Formal, respectful, and clear.
3. “For your review”
Meaning: Indicates that the recipient is invited to look over the provided information.
Explanation: It is typically used when asking someone to check documents or materials before a decision or further action is taken.
Scenario Example: “I have attached the proposal for your review before we finalize it.”
Tone: Professional, courteous, and inviting.
4. “Please see the attached”
Meaning: A clear and direct way to let the recipient know there is an attachment to review.
Explanation: This is commonly used in professional emails where attachments are part of the message.
Scenario Example: “Please see the attached file for the full details of the project.”
Tone: Direct, clear, and professional.
5. “Attached for your consideration”
Meaning: A polite way of saying that the recipient should take the time to review something with thought.
Explanation: This phrase implies that the recipient is being asked to consider the attached information, often used in formal communication.
Scenario Example: “I’ve sent you the proposal attached for your consideration.”
Tone: Professional, thoughtful, and polite.
6. “I’ve included the details below”
Meaning: Indicates that further information is provided below the email’s main body.
Explanation: It directs the reader’s attention to the additional content for easy reference.
Scenario Example: “I’ve included the details below regarding the meeting schedule for tomorrow.”
Tone: Clear, helpful, and direct.
7. “For your reference, I’ve attached”
Meaning: A combination of “for your reference” and an attachment, reinforcing that the attached file is provided for future reference.
Explanation: It’s a gentle reminder that the attached content could be useful later.
Scenario Example: “For your reference, I’ve attached the latest financial report.”
Tone: Polite, professional, and informative.
8. “Just for your information”
Meaning: A more casual way to provide information for the recipient’s awareness.
Explanation: It’s a slightly less formal alternative, suitable for situations where the tone can be more relaxed.
Scenario Example: “Just for your information, the deadline for the report has been moved to Friday.”
Tone: Friendly, approachable, and casual.
9. “As discussed previously”
Meaning: A reference to something that has already been talked about, suggesting continuity.
Explanation: This phrase is effective when following up on earlier conversations or agreements.
Scenario Example: “As discussed previously, I’m sending over the updated timeline.”
Tone: Formal, clear, and consistent.
10. “Here’s the information I mentioned”
Meaning: Indicates the recipient is receiving information that was previously referenced.
Explanation: It is a helpful way to remind the recipient of something you mentioned earlier.
Scenario Example: “Here’s the information I mentioned during our call this morning regarding the project.”
Tone: Professional, engaging, and helpful.
11. “For your knowledge”
Meaning: A polite way to convey that the recipient should be aware of the information shared.
Explanation: It’s a more formal way of indicating that the information is for the recipient’s understanding, not action.
Scenario Example: “For your knowledge, the training session has been rescheduled.”
Tone: Formal, polite, and informative.
12. “For your convenience”
Meaning: Implies that the information or document is provided to make the recipient’s task easier.
Explanation: It is a customer-friendly way to make the recipient’s experience more seamless.
Scenario Example: “I’ve attached the manual for your convenience in case you need it later.”
Tone: Professional, accommodating, and thoughtful.
13. “For future reference”
Meaning: This indicates that the recipient can refer to the information later, if needed.
Explanation: It’s a good way to provide information that may not be immediately necessary but could be important down the line.
Scenario Example: “Please keep this document for future reference as we may need to revisit it.”
Tone: Professional, considerate, and forward-looking.
14. “Please find the details below”
Meaning: A polite and formal way to direct attention to specific information in the body of the email.
Explanation: It’s often used to introduce important content that follows in the email body or as an attachment.
Scenario Example: “Please find the details below regarding the schedule for tomorrow’s event.”
Tone: Direct, formal, and informative.
15. “I’ve sent over the information”
Meaning: A friendly and concise way to inform the recipient that information has been sent.
Explanation: It’s perfect for a quick and efficient way to confirm the action.
Scenario Example: “I’ve sent over the information you requested regarding the proposal.”
Tone: Friendly, informal, and clear.
16. “For your perusal”
Meaning: A slightly more formal way to say that the recipient is welcome to review the information provided.
Explanation: Often used when sending documents or reports, suggesting the recipient can take time to go through the material.
Scenario Example: “Please find the document attached for your perusal.”
Tone: Formal, respectful, and considerate.
17. “In case you need it”
Meaning: A more casual way of offering information that may or may not be needed immediately.
Explanation: It’s a thoughtful way of saying you’ve provided something that could be helpful.
Scenario Example: “I’ve attached the reference document in case you need it for tomorrow’s meeting.”
Tone: Casual, thoughtful, and polite.
18. “Attached for your records”
Meaning: Used when providing information or documents that the recipient may need to file or keep for future reference.
Explanation: This phrase is often used for providing formal documentation or legal information.
Scenario Example: “The signed contract is attached for your records.”
Tone: Professional, formal, and straightforward.
19. “As per our earlier conversation”
Meaning: Refers to something that was discussed before, reinforcing the continuity of communication.
Explanation: Ideal for situations where you are following up on a prior conversation and confirming the details.
Scenario Example: “As per our earlier conversation, I’ve attached the necessary paperwork for your review.”
Tone: Formal, polite, and respectful.
20. “Here is the document I mentioned”
Meaning: A way of indicating that the recipient is receiving a document you referenced earlier.
Explanation: A simple phrase for clarifying that you are now sending the mentioned document.
Scenario Example: “Here is the document I mentioned regarding the upcoming project deadlines.”
Tone: Polite, professional, and clear.
21. “For your awareness”
Meaning: This phrase indicates that the recipient should be aware of the information but does not necessarily need to take any immediate action.
Explanation: It’s a straightforward and polite way to make someone aware of something that may be useful or relevant to them in the future.
Scenario Example: “Please find attached the updated guidelines for your awareness.”
Tone: Professional, clear, and neutral.
22. “For your follow-up”
Meaning: This phrase is typically used when you are sharing information that the recipient may need to act upon or follow up on.
Explanation: It indicates that the recipient should take note of the information and potentially follow up as necessary.
Scenario Example: “I’ve attached the reports for your follow-up after reviewing the initial draft.”
Tone: Formal, directive, and courteous.
23. “Please refer to the attached”
Meaning: A polite way to direct the recipient’s attention to the attached documents for more information.
Explanation: It is commonly used to inform the recipient that the attachment contains important or relevant information for their reference.
Scenario Example: “Please refer to the attached document for the full proposal details.”
Tone: Polite, professional, and directive.
24. “I have included the necessary documents”
Meaning: This phrase informs the recipient that you’ve provided all required documents, likely for review or use.
Explanation: It’s helpful when sending a set of documents that the recipient may need for a specific task.
Scenario Example: “I have included the necessary documents for your review before our meeting.”
Tone: Formal, organized, and helpful.
25. “I’ve attached everything for your reference”
Meaning: This phrase reassures the recipient that all relevant documents or information are included for future use or consultation.
Explanation: It implies completeness and that no further follow-up should be needed.
Scenario Example: “I’ve attached everything for your reference, including the finalized schedule.”
Tone: Professional, thorough, and considerate.
26. “For your future reference”
Meaning: This phrase suggests that the provided information may not be needed immediately but could be useful later.
Explanation: It is commonly used to send documents or data that the recipient may need to refer to in the future.
Scenario Example: “Please keep this report for your future reference.”
Tone: Professional, forward-looking, and polite.
27. “As previously mentioned”
Meaning: A way to refer back to something that was mentioned in an earlier conversation or communication.
Explanation: It helps in reinforcing key points from earlier discussions and ensures that the recipient is aligned.
Scenario Example: “As previously mentioned, I am sending you the updated financial forecast.”
Tone: Polite, formal, and organized.
28. “I trust this will be helpful”
Meaning: A polite way to indicate that you hope the provided information will be useful to the recipient.
Explanation: It’s a more thoughtful way of sharing information, expressing consideration for the recipient’s needs.
Scenario Example: “I trust this will be helpful as you finalize the proposal draft.”
Tone: Polite, considerate, and optimistic.
29. “For your consideration and action”
Meaning: This phrase is used when you want to highlight that the recipient may need to take action based on the information provided.
Explanation: It suggests that the recipient should not only review the information but potentially take further steps.
Scenario Example: “Please review the attached proposal for your consideration and action.”
Tone: Professional, courteous, and directive.
30. “Attached for your attention”
Meaning: A way to highlight that the attached document or information requires the recipient’s focus or careful consideration.
Explanation: This phrase is often used when sending important documents or time-sensitive material that should be looked at carefully.
Scenario Example: “The report is attached for your attention before tomorrow’s meeting.”
Tone: Professional, urgent, and respectful.
Conclusion
Effective email communication goes beyond just relaying information; it’s about conveying care, clarity, and respect. By using these alternatives to “for your reference”, you can better match the tone of your message to the situation.
Whether you need to inform, direct, or simply offer something for future consideration, these 30 options will help you express yourself more thoughtfully and professionally. Tailoring your phrases can enhance your interactions and foster better relationships with colleagues and clients.
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